To simplify the registration procedure, we ask all HEC Group Leaders to e-mail their group registration forms jointly to before July 15, 2011, using the provided Registration Form template. You can duplicate the individual entries on the Form if you have a bigger delegation.

On your Registration Form you will be able to submit the proposed student presentations from your group. We will try to accommodate all requests but we have to realize that the time frame of the meeting is fixed, and the number of participants is constantly rising. Therefore, if the number of requested talks will exceed the number of available slots, we may need your help with the final selection, but this will happen only if the session time of HEC-14 cannot be stretched any more. Contributors selected for oral presentation will be required to send a one-page abstract before August 12, 2011, to:

Our Meeting in Zagan will take place in Hotel Willa Park, which has enough single and double rooms for an average HEC meeting. If, however, at HEC-14 there are more registered participants, we may need to ask some students to stay in 3-bed rooms. We managed to negotiate very good price for shared rooms. The price list for payments before the deadline of July 31, 2011, is as follows:

One place in shared room: 400 PLN
Single room: 600 PLN

After July 31, 2011, the prices will increase by 50%, to 600 and 900 PLN. The payment should be made using the following Bank Transfer details:

Bank Name: PeKaO S.A. o/Krakow
Bank Address: Rynek Glowny 31, 31-007 Krakow, Poland
IBAN: PL80 1240 1431 1111 0000 1045 5083
Bank Routing Number: 1240 0001
Transfer title: HEC-14 for: NAMEs
Account holder:
Polskie Towarzystwo Promieniowania Synchrotronowego
ul. Radzikowskiego 152, 31-342 Krakow, Poland
TAX No: 677-10-88-378

Alternatively, we can accept credit card payment (VISA or MASTER CARD only). If you wish to pay with a credit card, please fax us a signed Credit Card Payment Form to +48 12 662 8089.

We ask the Group Leaders to make their group payments jointly, to minimize the amount of bureaucracy and transfer cost, which should be born by the payer. On your group payment you should specify your group name and list the names of attendees. On request, payments can be refunded (minus bank fees) before September 1, 2011. No refund is possible after that date.

Since for our historical records we would like to collect all the logos of the participating institutions, we ask the Group Leaders to send possibly one logo for each institution to: . Perhaps the institutions with several groups could come up with one emblem? The logo file should not be excessively large but on the other hand the resolution of the graphics should be sufficient for inclusion on a standard poster.

The HEC-14 Meeting is organized jointly by our Center for Biocrystallographic Research, Institute of Bioorganic Chemistry, Polish Academy of Sciences and by Polish Synchrotron Radiation Society. We welcome the Society as our partner and hope to encourage similar solutions by future HEC Meeting organizers.

Here are the most important deadlines to remember:
E-mail your group registration to before:July 15, 2011
Make your group payment by Bank Transfer before:July 31, 2011
Submit your abstract to before:August 12, 2011
HEC-14 Meeting:September 29 - October 1, 2011